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Executive Administrative Assistant

A versatile executive administrative assistant who has played a vital role on executive teams for a major public utility company, printing and packaging supplies distributor, manufacturer of building supplies, and a global business-to-business media company. Duties included event planning, coordinating travel arrangements, scheduling and preparing board presentations.

Expertise includes outstanding communications (verbal and written), interpersonal relations, problem solving, public relations and office management skills.


Southwest Water Company, Los Angeles, California                                              January 2005 – February 2009

Executive Assistant
Board & Shareholder Services

Provided high-level support to four senior executives for a publicly traded company (SWWC) that provides public utilities and wastewater systems, representing more than 160,000 residents and commercial connections in six states with revenues of $220 million.

  • Assisted the General Counsel, Vice President of Human Resources, Corporate Secretary, Assistant General Counsel and Stock Plan Administrator with administrative skills, including correspondence, arranging board meetings, making travel arrangements, and preparing notes, agendas, meeting materials and minutes.

  • Organized board of directors meeting preparations, including scheduling, notification and room setup. Maintained a variety of confidential files, records and agreements.

  • Planned and coordinated conference calls, corporate luncheons, travel arrangements and offsite meetings.

  • Processed monthly expense reports, reflecting supporting documents and budget code indices.

  • Managed the Employee Stock Purchase Plan with 300 participants quarterly. Prepared and issued reports, statements and stock certificates. Originated and distributed letters for stock option awards.

  • Acted as liaison for independent auditors for document reviews.

  • Performed a variety of key-investor relations functions, addressing shareholders inquiries and maintained the company’s investor database.

Unisource Worldwide, La Palma, California                                                           March 2001 – December 2004

Executive Administrative Assistant

Supported the Controller, Manager and West Coast Accounts Payable Manager for a leading distributor of printing, packaging systems and maintenance supplies for a subsidiary of the Georgia Pacific Corporation.

  • Prepared presentations, corporate organizational and quarterly goal charts, financial spreadsheets, correspondence and merged mailings. Coordinated meetings and conference calls. Provided assistance with special projects.

  • Made complex travel arrangements and maintained calendars for appointments.

  • Assisted with the completion and maintenance of general ledgers.

  • Played a vital role in assisting the Accounting Department with coding and entering vendor invoices and debits at the end of each month’s close.

Fortifiber Corporation, Vernon, California                                                                      July 2000 – March 2001

Executive Administrative Assistant

Provided administrative support to the President and Plant Manager for a privately held company manufacturing building products for residential and commercial buildings.

  • Organized, maintained and prepared weekly payroll reports for 30 employees.

  • Prepared daily reports of the plant’s production status.

  • Maintained office equipment and purchased supplies.

  • Prepared and distributed information packets to prospective buyers.

  • Arranged complex meetings and conference calls.

Trade-Global Sources, Santa Fe Springs, California                                                     October 1998 – July 2000

Administrative Assistant

Supported the President of Sales and eight Sales Account Executives for a publicly traded (GSOL) Hong Kong-based, business-to-business media company.

  • Responded to more than 50 daily calls on behalf of the executive team.

  • Prepared reports, charts and media kits for prospects.

  • Reviewed, updated and published large competitor reports, including proposals and contracts.

  • Organized the entire executive office files, databases and systems.

  • Prepared schedules and arranged offsite meetings.

  • Created and issued the monthly management dashboard report, which outlined sales and quota sales by sales representative.


California State University, Long Beach, Long Beach, California

Two semesters towards a Bachelor of Business Administration, 2000-2001

Rio Hondo Community College, Whittier, California

Took general academic courses, 1996-1999

Other Courses: Software courses in Equity Edge and MS Office

Computer Skills: Windows (Microsoft Word, Excel, PowerPoint and Outlook); Adobe; Equity Edge Software; OrgPlus; MAS90; Website development and Advanced Internet research

Other Skills: Type 55 words per minute, 10-key by touch

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Copyrighted © Peter K. Studner 1997-2006
Los Angeles - Burbank - Westlake Village - Irvine
Mailing Address: P.O. Box 241957, West Los Angeles, California 90024-9757
(310) 470-6688 - FAX (3