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Peter K. Studner Associates, Inc.
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Executive Administrative Assistant
02.448.S.08

A versatile executive administrative assistant with more than 18 years of progressively increasing responsibilities supporting senior executives for leading public service and entertainment organizations as well as foundations. Independently, performed a broad range of complex administrative duties, including project management, processing sensitive and confidential information, and managing the day-to-day operations.

PROFESSIONAL EXPERIENCE

Child Care Resource Center, Inc., Chatsworth, California 1999-2008
Child Care Resource Center is a private non-profit, public benefit corporation providing child care and early education programs to more than 12,000 children and families per month in the San Fernando, Santa Clarita and Antelope Valleys from 17 locations.

Executive Assistant

Provided administrative support to the Chief Executive Officer and assisted senior level management from other departments.

  • Protected the non-profit, corporate tax-exempt status of the agency, and preserved the Directors' limited personal liability by keeping good corporate records, including minutes of the Board of Directors meetings, documents of important corporate decisions, articles of incorporation, bylaws, and tax-exempt determination letters from the IRS and the State of California as well as maintaining compliance with the Ralph M. Brown Act.
  • Served as the liaison between the office of the Chief Executive Officer and the senior management, local, state and federal agencies as well as community organizations.
  • Processed escalated complaint calls from parents and child care providers.
  • Coordinated appointments, meetings, conference calls, travel arrangements, and management meetings both on-site and off-site.
  • Coordinated and prepared materials for the monthly meeting of the Board of Directors, including recording and composing meeting minutes.
  • Prepared and facilitated the approval of 19 government contracts totaling more than $111 million, including maintaining the files of correspondence, reports, notices, and funding terms and conditions.
  • Assisted with the annual audit and state and federal program reviews.
  • Coordinated the annual renewal of the property, liability, directors and officers, automobile, crime, and workers' compensation insurance policies.
  • Prepared check requests, travel and expense reports.
  • Composed and edited correspondence.
  • Received and screened calls, opened and organized mail, and researched projects.

Providence Saint Joseph Foundation, Burbank, California 1993-1999
Providence Saint Joseph and Providence Holy Cross are two of the San Fernando Valley's largest and most respected hospitals with a full line of acute inpatient and outpatient care.

Development Assistant

Provided administrative support for the Controller and assisted senior level management from other departments. Also provided technical support and maintained the computerized donor database system - Raiser's Edge.

  • Developed and maintained policies and procedures that ensured uniformity and integrity of the donor and prospect database system for both Saint Joseph and Holly Cross foundations.
  • Processed and deposited donations, and generated acknowledgment letters.
  • Developed materials and generated mailing lists for direct mail and tribute solicitations, planned giving seminars, newsletters, and annual reports.
  • Produced materials used for gift club solicitations, including member benefit packages.
  • Coordinated and prepared materials for special events, including the annual golf tournament and gala.
  • Generated accounting and other reports used for the monthly financial statements.
  • Assisted with the annual audit.
  • Coordinated and prepared materials for the monthly meeting of the Board of Trustees Finance Committee, including recording and composing meeting minutes.
  • Produced the annual report for two consecutive years.
  • Supervised, trained and coordinated the work of temporary employees, volunteers and student interns.

Motion Picture and Television Fund, Woodland Hills, California 1991-1992
Motion Picture and Television Fund provides healthcare, residential and retirement care for seniors, child care, wellness programs and social services to Southern California's entertainment community.

Business Services Coordinator

Provided administrative support for the Attorney and the Construction Manager, and was responsible for the smooth operation of the Business Services Department.

  • Developed and maintained a reporting system that monitored construction and remodeling projects, including status and financial reports as well as budgets.
  • Coordinated and prepared materials for the monthly meeting of the Board of Trustees Building Committee, including recording and composing meeting minutes.
  • Worked closely with celebrity volunteers, state officials and the Office of Statewide Health Planning and Development inspectors.
  • Assisted in the preparation of legal documents and contracts.
  • Coordinated the production of the human resources policies and procedures manual.

Valley Presbyterian Hospital Foundation, Van Nuys, California 1985-1988
Valley Presbyterian Hospital is a 350-bed, acute-care hospital in the central San Fernando Valley that offers medical expertise in maternal and child health, cardiac care, orthopedics, and critical care services.

Administrative Assistant

Provided administrative support to the President, Vice President and Chair of the Board of Trustees. Also provided technical support and maintained the computerized donor database system - FundMaster.

  • Processed and deposited donations, and generated acknowledgment letters.
  • Produced materials and generated mailing lists used for direct mail solicitations.
  • Coordinated the annual employee campaign, including production of solicitation materials as well as preparation and distribution of donor recognition.
  • Generated accounting and other reports used for the monthly financial statements.
  • Coordinated and prepared materials for the monthly meeting of the Board of Trustees, including recording and composing meeting minutes.
  • Coordinated and prepared materials for special events, including assisting the men's auxiliary group with their annual golf tournament as well as the annual Regent's Ball gala.
  • Edited and assembled grant proposals.
  • Supervised a full-time clerk typist.

EDUCATION

West Los Angeles Community College, Culver City, California

Associate of Arts, Dean's List (1983)

Other Courses: Los Angeles Pierce College - Italian 1, 2 & 3; Myers-Briggs Type Indicator - Effective Leadership Training; Skillpath Seminars - Fundamentals of Successful Project Management and Mastering the People Side of Project Management; Achieve Global - Reaching for Stellar Customer Service; City of Los Angeles - Community Emergency Response Team Training.

SKILLS AND ABILITIES

Notary Public Commission
Typing 50 WPM
Experience with PCs, Microsoft Office and other database software and navigating the Internet
Proficient skills in Word, Excel, PowerPoint and Outlook
Excellent organizational and analytical skills
Excellent written and verbal communication skills
Ability to establish priorities, organize work and meet deadlines
Ability to multi-task and coordinate several projects at once
Ability to problem solve

Super-Job-Search is a registered trade mark by Peter K. Studner. All rights reserved.
Copyrighted © Peter K. Studner 1997-2006
http://www.superjobsearch.com
Los Angeles - Burbank - Westlake Village - Irvine
Mailing Address: P.O. Box 241957, West Los Angeles, California 90024-9757
(310) 470-6688 - FAX (3