Highly Experienced Aministrative Assistant
A versatile administrative assistant with more than 15 years’ experience working in front and back offices in support of senior executives and management staff. Skilled in planning and administering events, coordinating office policies and procedures, processing sensitive and confidential information, drafting documents, and managing funds and day-to-day operations.
A motivated and enthusiastic team member with strong secretarial, clerical and research abilities.
Computer Knowledge: Microsoft Windows and Office Suite (Word, Excel, PowerPoint and Outlook); Donor Perfect; GiftWorks; Adobe Premier Pro Studio Editing; Citrix Payroll; GoToMeetings; Skype; typing 55 wpm
Jewish Family & Community Services of SouthWest Florida, Naples, Florida 2013-Present
Administer the office of a non-profit, non-sectarian, social services organization providing financial and mental health services to the community. Assist the CEO/President with development and operations.
Process and acknowledge campaign and individual donations from receipt to deposit, create database-tracking systems for financial reports, develop processes for reconciling accounts, establish a system of records management for audits, and maintain the donor database.
Schedule and coordinate committee and board of directors meetings. Take meeting notes and distribute meeting materials.
Format, proofread and package grant applications, marketing collateral, and correspondence for the CEO and the Director of Program Services.
Receive clients, donors, and associates as well as answer multi-line telephones.
Infilaw Corporation, Naples, Florida 2010-2013
Provided administrative support to the executive team of a consortium of independent ABA-approved law schools located in North Carolina, Arizona, and Florida. Activities included scheduling, maintaining calendars, and preparing expense reports and correspondence for the senior management.
Scheduled and recorded notes for a variety of meetings concerned with school admissions, mergers and acquisitions, and other administrative and operational agendas.
Coordinated 17 destination retreats and workshops for seven departments with up to 35 participants.
Lowered the cost of offsite meetings and retreats by 14%, while increasing participant satisfaction.
Created a reporting system, which facilitated better project management productivity.
Streamlined and improved reconciliation of departmental expenditures for accounting and auditing.
Successfully managed recruiting and on boarding of eight executive and technical employees.
Produced and edited videos for marketing and e-mail campaigns.
Temporary Positions: 2008-2009
Worked as administrative assistant for the United Way of Collier County, Hope for Haiti and the Tree of Life Children’s Foundation.
Maintained a fundraising member relationship with the United Way and, as a volunteer, participated in raising $1 million for its 2009 summer campaign.
The Immokalee Foundation, Naples, Florida 2006-2008
Worked closely with the Executive Director of a non-profit foundation dedicated to providing educational support to families of farm workers and their community.
Coordinated board and committee meetings, prepared agendas, and took notes for the monthly 22-member board meetings.
Moved the organization’s office to a new location.
Established a records management system and assisted in the organization’s first audit, passing without recommendations.
Coordinated and administered tours and donor events, including a $1.2 million fundraiser.
Managed the donor database and increased receipts by 60% through solicitations and community outreach programs.
Created and administered the children’s afterschool summer art project working with two schools and three community organizations.
Riguer J. Silva, APLC, New Orleans, Louisiana 2002-2003
Scheduled appointments and maintained calendars for a team of four civil law and immigration attorneys. Billed and processed legal fees. Completed immigration petitions and work status documentation. Conducted interrogatories and assisted in answering discovery requests. Translated birth certificates.
Independent Contractor, Entertainment Industry, New Orleans, Louisiana 1986-2002
Production Assistant/Coordinator (Film/Television/Events)
Provided administrative and technical services to Warner Bros., Universal Pictures, Concert Productions International, New Orleans Film Festival, Geffen Pictures, Cultural Communications, Inc., Bruce Sutka Productions, New Orleans Video Access Center, Mike Posey Photography & Video, Thames Television, Colony Cable, Cox Cable, ShowCorp International and Diamond Vision.
Florida Gulf Coast University, Ft. Myers, Florida
Certificate in Fundraising Event Planning
Delgado Community College, New Orleans, Louisiana
Communications & Television Production, two years
American Management Association & World Trade Institute, New York, New York
Certificates in International Letters of Credit, Export and Import Documentation
Various Business Administration and International Banking courses
Languages: Bilingual - fluent in English and Spanish