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Highly Experienced Executive Assistant

A dependable and talented executive assistant with more than 18 years of progressively increasing responsibilities in accounting assistance, compliance, general office support, correspondence, phone calls and project control for a leading hospital and a busy multi-unit construction company.

Expertise includes outstanding phone handling, analysis, processing accounts payable, purchasing, troubleshooting, budget preparation and maintenance, negotiating, customer service, organization, and compliance skills.


Huntington Memorial Hospital, Construction Management Department, Pasadena, California 2005-2010

Administrative Assistant to the Director

Provided administrative services, including typing, filing, answering telephones, scheduling, purchasing and problem-solving, for the construction project management team of a 636-bed, acute-care hospital.

  • Created and tracked the department’s $500,000 annual budget, which was integrated into the hospital’s annual budget process.

  • Managed confidential files for the department’s staff, the Kronos Timekeeper and P-Card coordinator.

  • Interfaced with the Facilities, Accounting, Purchasing, Payroll, Philanthropy and Public Relations Departments on a daily basis.

  • Processed up to 20 inquiries per day concerning internal and external issues as well as concerns for 15 construction projects valued at up to $80 million.

  • After negotiations by each project manager, prepared final construction contracts for signing.

  • Issued master and supplemental agreements and task orders to general contractors, architects and consultants.

  • Tracked all incoming invoices for each construction project to ensure that it conformed to contract conditions.

  • Dealt with emergencies concerning construction projects and allocation of miscellaneous charges to the budget.

  • Purchased up to $40,000 per year in office supplies, lunches, seminars and small capital equipment.

Werbco Construction Corporation, Monterey Park, California 1986-2005

Controller/Interim President

Handled a wide variety of administrative functions for a residential builder with a staff of eight, including a superintendent, assistants, contract managers, purchasing agent and the chief executive officer.

  • Successfully appealed a real property tax assessment, which resulted in $25,000 in savings.

  • Managed the accounts payable of up to $250,000 per month.

  • Posted and maintained the company’s accounting on Peachtree software.

  • Prepared and distributed the company’s weekly payroll.

  • Managed 30 bank accounts for the owner.

  • Supervised the control and dispersal of funds for all subcontractors and vendors.

  • Processed and submitted monthly loan draws to various lenders.

  • Developed spreadsheets for loans and maintained percentage of completion on projects.

  • Reviewed invoices and lien releases from subcontractors for accuracy and compliance.

  • Verified that all escrow fees and commissions were correct.


California State University, Los Angeles, Los Angeles, California

Bachelor of Science, Business Administration, 1997

Other Courses: Administration, MS Office


MS Word, Excel, Power Point, Visio, Outlook, Internet, MediTech, Peminic and Peachtree Accounting Software, 60 wpm


National Notary Association


Outstanding Quality Award

Super-Job-Search is a registered trade mark by Peter K. Studner. All rights reserved.
Copyrighted © Peter K. Studner 1997-2006
Los Angeles - Burbank - Westlake Village - Irvine
Mailing Address: P.O. Box 241957, West Los Angeles, California 90024-9757
(310) 470-6688 - FAX (3