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Resourceful Legal Secretary

A versatile and resourceful legal secretary with seven years of progressively increasing responsibilities in working for business and employment law firms on a diverse variety of cases, including wrongful discharge, wage and hour violations, class action lawsuits, sexual harassment cases, business transactions, real estate purchases and sales, litigation, and non-profit cases.

Expertise includes outstanding client relations, multitasking, writing, editing, transcribing, research and problem resolution skills. Current objective: to be the legal assistant and right hand for a busy law practice requiring a personable, level-headed, pragmatic professional.


Landegger, Baron, Lavenant and Ingber, ALC, Encino, California                          2007-Present

Legal Secretary

Provide secretarial support to three associates and one partner in a successful employment law firm serving California with a total of 25 employees. Perform the following functions:

  • Transcribing letters and court pleadings – a daily function, serving four attorneys, up to 300 documents a month

  • Filing – maintain litigation files in the office as well as prepare and submit court filing of motions, responses and opposition documents to various state superior courts and federal courts

  • Scheduling appointments – set up client and professional meetings

  • Maintaining attorney calendars – maintain three calendars for each of four attorneys

  • Researching – perform background checks on plaintiffs

  • Acting as receptionist backup – on demand

  • Shipping – utilize FedEx, USPS and messenger services

  • Booking travel – air, car and lodging

  • Photocopying – a daily, frequent function

  • Billing – transcribe hourly summaries into client statements for each attorney

  • Controlling materials expenses – bill clients for any outside services

  • Processing payments – for outside vendors

  • Scheduling mediation – coordinate calendars for mediators, counselors and clients

  • Scheduling continuing education – book seminars and maintain records of credit hours

  • Assembling workshop materials – prepare handouts and presentation materials

  • Preparing workshops – assist in setting up workshop venues.

Gary M. Gitlin, APLC, Pacific Palisades, California                                                      2004-2007

Legal Assistant and Office Manager

Provided full secretarial duties for a private transactional and real estate attorney serving individuals, companies and corporations. Clients included a large grocery chain, real estate developers, home owners associations and real estate brokers. Oversaw accounts payable and receivable.

  • Spent more than 80% of office time transcribing correspondence, legal pleadings and real estate documents.

  • Created and facilitated the filing of court documents and pleadings, including complaints, demurrers, interrogatories and judgments.

  • Coordinated, organized and assembled leases, partnership agreements, estoppel certificates, purchase and sales agreements, corporate resolutions, and annual minutes.

  • Researched and purchased all major and minor office equipment, as well as maintained high support productivity, keeping within the company’s budget.

  • Trained everyone in the company concerning new equipment, software and operating systems.

  • Filed articles of incorporation, articles of organization, annual statements of information, and all related corporate and LLC documentation with the Secretaries of State of California, Arizona, New Mexico and Texas.

  • Created and maintained client files and an Outlook database with more than 500 contacts.

  • Obtained Certificates of Good Standing for corporate clients seeking to restructure loans.

National Captioning Institute, Inc., Burbank, California                                           1999-2004

Closed Caption Editor

Created closed caption titles for television and home video/DVD for a wide variety of programs for a leading non-profit organization with operations in Virginia, California and Texas. These services met current FCC regulations and were regularly used by ABC, NBC and PBS as well as government and entertainment producers.

  • As part of captioning services, performed extensive research utilizing the Internet and the organization’s on-site library to verify that all names, places and events were factual as well as confirm background information (medical, legal and foreign languages).

  • Provided after-hours customer service in a 24/7 work environment.

Jordan Medical Enterprises, Inc., South Pasadena, California                                    1996-1999

Executive Assistant

Provided secretarial and business support to the president and chief financial officer of a privately held, medical device manufacturing company.

  • Provided customer service, including product inquires, warranty fulfillment and customer complaints.

  • Developed and maintained a computerized inventory system, complying with federal and state regulatory requirements.

  • Organized and maintained product history files, research and developments, and product blueprints and specifications in compliance with the FDA.

Sears, Roebuck and Co., Corporate Headquarters, Hoffman Estates, Illinois                  1994-1996

Administrative Assistant, Real Estate Law (1995-1996)

Supported two attorneys and two paralegals handling purchasing and selling property as well as leasing and construction contracts for a mass market retailer with revenues of $40 billion and 6,000 employees at corporate headquarters.

  • Modified real estate legal documents, consolidated and distributed closing documents, and organized and maintained attorney and paralegal files.

Administrative Assistant, Lawsuit and Customer Complaint Processing (1995)

Received, summarized and distributed lawsuits, subpoenas, liens and customer complaints as part of the company’s Complaint Department.

  • Participated on a taskforce that oversaw the transition of incoming customer service calls to an outside call center using the National Customer Complaint process.

Administrative Assistant to the Legal Administrator (1994-1995)

Assisted the legal administrator with making travel arrangements and preparing expenses for the Department’s 20 section associates.

  • Coordinated schedules, booked meetings and ordered catering services for the Department.

  • Trained and supported the Department’s receptionist and assisted the vice president.


Notary Public Commission, expires in 2014

Computer Skills: Experienced Mac and PC user; MS Office: Excel, Word, Access, Outlook; AppleWorks, WordPerfect, Basic HTML, web design; Typing speed: 80+ WPM; 10-key touch

Transcribing: Legal letters and documents


Lee College, Chatsworth, California    
Court reporter training, two years
Pierce Community College, Woodland Hills, California 
Entertainment industry courses
California Institute of the Arts, Valencia, California
Courses in lighting design and general education
Super-Job-Search is a registered trade mark by Peter K. Studner. All rights reserved.
Copyrighted © Peter K. Studner 1997-2006
Los Angeles - Burbank - Westlake Village - Irvine
Mailing Address: P.O. Box 241957, West Los Angeles, California 90024-9757
(310) 470-6688 - FAX (3