Experienced Administrative Assistant
A highly experienced administrative assistant who has worked for universities, banks, utility companies and corporate offices in performing secretarial duties, answering telephones and data entry. A reliable, dedicated employee who is good with people and thinks on her feet.
Loyola Marymount University, Los Angeles, California 2006-2009
Administrative Assistant III/Office Coordinator (2008-2009)
Provided secretarial support and administrative services for the Senior Vice President of Academic Affairs for a private, accredited university with 2,500 faculty and staff as well as 8,800 students.
Received up to 50 incoming calls per day as well as scheduled appointments and conference room reservations.
Supervised six Student Interns delivering campus and office mail, maintained office equipment, and assisted five Vice Presidents with filing, research, data entry and answering phones.
Ordered $30,000 worth of office materials and hygiene supplies for 17 executives and assistants in the Academic Affairs Department on a yearly basis.
Maintained the online academic calendar for the public and five Vice Presidents.
Updated and modified the main university’s website for Academic Affairs.
Transcribed minutes of press conferences, board of trustee meetings and faculty meetings.
Updated, modified and processed new student, employee and faculty applications for approval.
Processed intern applications for students wishing to work part-time for eligible faculty.
Administrative Assistant III/Academic Affairs Department (Westaff) (2006-2008)
Reported to the Associate of the Chief Academic Officer and performed secretarial duties, including word processing, preparing PowerPoint presentations, data entry, filing, answering phones and maintaining equipment. Promoted to a full-time employee in February of 2008.
- Received a letter of recommendation to full-time status from the Associate Dean and Director for Executive Learning for promotion.
Various Temporary Agencies, Los Angeles, California 1998-2006
During this period, completed an Associate of Arts degree and raised a young family. Performed temporary administrative assistant services, including general office duties, posting of student grades, answering phones, record keeping, office organization and special projects. Often filled in for other employees out on medical leave or vacation. Began career performing receptionist duties. Assignments came from a college, bank, utility, medical office and retail shops.
Los Angeles South West College, Los Angeles, California
Associate of Arts, Liberal Studies, 2002
Santa Monica College, Santa Monica, California
Took additional credits needed for an Associate of Arts degree, 2001
Spotlight on Jobs Computer Training, CalWORKs, Los Angeles, California
Computer Training Certificate – Word, Excel, Access and Power Point
Other Courses: Loyola University – Creative Writing, Intercultural Relations, Supervisory, Management; Santa Monica College – Sociology, Sexual Harassment, Diversity, Conflict Management, Managing Stress, Coping with Difficult People
Typing and Transcribing Skills: 70 words per minute
Data Entry: Skilled in automated 10-key equipment
Scanning: Scanmark 2000 & Alpha Plus Scanning System